Office 365 | Charity Digital

Don’t worry you’re in the right place!

While our name has changed what we do hasn’t. Our new name will bring together all the ways in which we help charities, making it easier for charities to find and access all the different services they need, from donated software to digital advice to recruitment.

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Office 365
for Nonprofits

We help Microsoft to serve donated and discounted versions of Office 365 to eligible organisations.

By doing this, we aim to help charities to take full advantage of the cloud by minimising costs.

Office 365 for Nonprofits

Is my organisation eligible?

Microsoft strives to make its software donation programme as accessible as possible to charitable organisations around the world. Globally, they give away more than $2 million worth of software to nonprofits every day.

You must be a UK-registered charity in order to be eligible for Microsoft Nonprofit programmes, and meet two other eligibility criteria:

Eligibility - tick

Benefits of Office 365

There’s a lot you can do with Office 365; here are some of its key benefits:


  • Office Web Apps. With Office Web Apps, you can open, view and edit documents right from your browser on your home computer. With each Office 365 E3 subscription, your staff can install the latest version of Office Professional Plus on 5 different devices.
  • Hosted Email. With Microsoft Exchange Online, you can access your email, shared calendars and contacts from your PC, Mac, Smartphone or tablet without having to set up a VPN or remote access to your office. Office 365 provides users with 50GB of mailbox storage with attachments up to 25MB each.
  • Document sharing. Easily share documents with your colleagues with SharePoint Online, which is like an online document repository in the cloud. You can even edit documents simultaneously with others, saving you precious time.
  • High-definition collaboration. Skype for Business is an all-in-one tool for video calls, web conferencing, instant messaging, and voice calls. With high-definition (HD) video conferencing, you can meet and collaborate with out-of-office staff and volunteers. Skype for Business includes a real-time note-taking feature so you can keep track of ideas and notes from your meetings.
  • Security and privacy. Along with built-in spam and malware protection for email, Office 365 also lets you add security to mobile devices. Your IT staff can manage and customise your organisation’s security options in a single console (a web-based admin centre). If your organisation deals with sensitive information, your data will be protected in the cloud. Office 365 is compliant with industry standards including HIPAA, FISMA, BAA, and others.
  • 24/7 Support. Microsoft will provide 24/7 professional-level support no matter which plan you are on.

Choosing the right plan

Charities vary in staffing and technical needs, so there isn’t a ‘one-size-fits-all’ Office 365 plan. Instead, there are two free donated plans and two discounted plans:

Free offerings for charities

  • Office 365 Nonprofit E1 (unlimited users)
  • Office 365 Nonprofit Business Essentials (maximum 300 users)*

Discounted offerings for charities

  • Office 365 Nonprofit Business Premium (maximum 300 users; includes the latest version of Office Desktop on 5 devices)
  • Office 365 Nonprofit E3 (unlimited users; includes the latest version of Office Desktop on 5 devices)

*With Office 365 Nonprofit Business Essentials you cannot upgrade to the Enterprise plan (E1 & E3).

The free offerings don’t include the full installed version of Office (which includes Word, Excel, PowerPoint, etc.). To supplement these free Office 365 plans, eligible charities can request donations of the latest version of Microsoft Office through Charity Digital Exchange.

You can see more information on Microsoft Office Standard donations here and more on Microsoft Office Professional Plus donations here.

Alternatively, eligible organisations can upgrade to the discounted paid plans, which offer the desktop Office apps. With these plans, your staff can use Office apps on up to five devices per user.


To see up-to-date pricing and a full feature comparison of Office 365 plans for charities, just click the button below:

Migration and maintenance

For organisations without IT staff, the Office 365 admin portal lets accidental techies configure settings and customise services according to their staff’s needs. Visit for detailed Office 365 migration support.

Tech Impact are also offering a variety of DIY migration workshops specifically for charities through our own Charity Digital Exchange donation programme. Click here to find out more information on the different options available.

How to get Office 365

There are two ways for charities to get Office 365:

1. Self-serve

1. Get your eligibility checked by registering for Charity Digital Exchange (which is free)

2. (We’ll process your registration within five working days)

3. Access your personal validation token in your Charity Digital Exchange account

4. Use your token to sign in on Microsoft’s website and download your licence


2. Let us do it for you

Charity Digital can find out the mix of Microsoft licences (both on-premises and cloud-based) that are best suited to your charity, and set the whole thing up. All you’d need to do is request a time for us to ring, and we’ll take care of the rest!


Office 365 for Nonprofits and Charity Digital

You can find out more about our Microsoft Cloud Manager service, which takes the hassle out of migrating to the cloud, here:


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