Charity Digital Exchange: Benefits of e-signature services

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E-signature services might seem limited in scope and unnecessary for smaller organisations. But many users fail to appreciate the vast benefits of such services. Most platforms typically allow users to sign and send documents online, streamlining the process of handling agreements and contracts by enabling users to sign documents from any device at any time.

 

The misconception of e-signature services is that they only do that: simply sign and send documents. But the platforms often allow the management of platforms, too, an element that is particularly important for any non-profits that need to monitor their contracts, practice compliance, and ensure transparency and visibility across their organisation.

 

In simple terms, e-signature platforms are becoming increasingly popular – particularly because you can access them at reasonable rates. In this article, we explore the benefits of e-signature platforms and explore a particularly reasonable option available at discount to charities.

 

 

The benefits of electronic signature services

 

Provides security and compliance

 

The best e-signature platforms, such as DocuSign, meet the most stringent global certifications and offer enterprise-grade security and compliance controls, ensuring that customer information, data, and documents are always protected. Most platforms verify identity using multi-factor authentication and create an audit trail proving the transaction. That’s essential, especially as charities have an ethical responsibility when working with service user information.

 

They also have a legal responsibility. E-signature platforms allow users to remain compliant with the latest legal and regulatory standards, which make it a reliable choice for legally binding contracts and agreement. That is particularly important for global charities, the sort that may need to navigate different legal jurisdictions, often with minimal knowledge of each. 

 

 

Allows effective integration

 

E-signature platforms often allow integration with various apps and software, including customer relationship management systems and productivity tools. That can drastically improve overall workflow efficiency, preventing people from stopping and starting with their work.

 

DocuSign, for example, offers more than 400 integrations with systems and tools that businesses are already using. That means that you can likely employ e-signature and document management processes while working across various platforms, creating a seamless workflow.

 

 

Improves human resources efficiency

 

E-signature services tend to have a positive impact on one team more than others: Human resources (HR). They help HR teams to provide a great onboarding experience, by streamlining the necessary paperwork and broadly getting rid of the need to sign and return hard copies of the various contracts. That might seem only a small change, but the first impression of an employee is important. New employees will appreciate a slick, streamlined introduction to an organisation. 

 

 

Streamlines the signing process

 

It’s perhaps an obvious one, but e-signature platforms provide the quickest and simplest solution to anyone signing any document. The platforms allow you to sign and send documents digitally in a matter of seconds, which ensures a great user experience.

 

Digitising the signing process eliminates unnecessary cost. Consider, for example, the money you’d need to spend to print, send, and store agreements. It might not be substantial in the short-term, but ultimately adds up to a huge number – so switching to digital will reduce expenditure.

 

 

Supports the environment

 

Another obvious one, perhaps, but ditching paper copies of contracts and agreements helps to support the environment. The switch to an e-signature can replace every piece of paper you would’ve printed, saving not only the waste, water, carbon, and wood required to make paper but also the energy employed to use a printer.

 

And that only accounts for the actual printing. E-signature services that offer document management reduce the need to physically transport documents, whether mailed in the initial instance or moved to storage or as part of an office move.

 

CHECK OUT THE OFFER

 

 

Access discounted e-signature service

 

DocuSign is a web-based service that allows you to upload and send documents for electronic signature. DocuSign sends links to signers, who can add their signatures from virtually any Internet-enabled device. Signers do not need a DocuSign account to sign documents. You and the signers can view, download, and print completed documents at any time.

 

On the Charity Digital Exchange, you can get options for Advanced Solutions Edition, Business Pro Edition, and Standard Solutions. Each offers unique features and each comes at a substantial discount for charities.

 

You can use DocuSign to support completion of grant applications, membership renewals, corporate contracts, HR policies, onboarding, vendor agreements, NDAs, internal finance approvals, expense reporting, auditing, asset tracking, and so much more.

 

In the simplest terms, DocuSign can provide so many benefits, from storing documents to providing mobile access, from easy-to-use templates to effective reporting of document management. All of that is available at a discounted price for charities.

 

Check out the offer below.